PRIVACY STATEMENT



Ada County Medical Society, Inc. (ACMS) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the ACMS Web site and governs data collection and usage. By using the ACMS website, you consent to the data practices described in this statement.

Collection of your Personal Information
ACMS collects personally identifiable information, such as your e-mail address, name, home or work address or telephone number. We also collect information about your medical practice such as specialty, practice name, certifications, education and so on. ACMS also may collect anonymous demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, interests and favorites. There is also information about your computer hardware and software that may be automatically collected by ACMS. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by ACMS for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the ACMS Web site. ACMS encourages you to review the privacy statements of Web sites we choose to link to from ACMS so that you can understand how those Web sites collect, use and share your information. ACMS is not responsible for the privacy statements or other content on Web sites outside of the ACMS and ACMS family of Web sites which include:
·         adamedicalsociety.org
·         acmswinterclinics.com
·         Our Facebook Page

Use of your Personal Information
ACMS collects and uses your personal information to operate the ACMS Web site and deliver the services you have requested. ACMS may also use your personally identifiable information to inform you of other products or services available from ACMS and its affiliates. ACMS may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. ACMS may choose to sell, rent or lease its customer lists to third parties, such as sponsors of our events or vendors who participate at our events, under Idaho Medical Association policy.

In addition, ACMS may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to ACMS, and they are required to maintain the confidentiality of your information.

ACMS uses all generally public information about your medical practice (company, specialty, education, certifications, etc) and publishes it in our online member directory and in our printed directory. Information that is not generally known (such as your home address, cell phone number, email, spouses name, etc) are not published or made know.

Use of Cookies
The ACMS Web site use "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you. One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize ACMS pages, or register with ACMS site or services, a cookie helps ACMS to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same ACMS Web site, the information you previously provided can be retrieved, so you can easily use the ACMS features that you customized. You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the ACMS services or Web sites you visit.

ACMS keeps track of the Web sites and pages our customers visit within ACMS, in order to determine what ACMS services are the most popular. This data is used to deliver customized content and advertising within ACMS to customers whose behavior indicates that they are interested in a particular subject area. ACMS Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on ACMS or the site; (b) protect and defend the rights or property of ACMS; (c) act under exigent circumstances to protect the personal safety of users of ACMS, or the public; or (d) for other reasons stated on this page.

Security of your Personal Information
We strive to protect control of this site, within the constraints of resources and current Internet technology. However, you must be aware that it is possible that third parties may obtain unauthorized access to this site. You agree to use this site and submit information at your own risk. You agree that ACMS has no liability for any unauthorized access by third parties. ACMS secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol. You are responsible for your activities and conduct while on this site and for the use of any information obtained from this site. You agree that Ada County Medical Society, Boise, ID and its affiliated entities, agents and employees are not liable for damages, costs or expenses (including attorney’s fees) that you may have due to your violation of these Terms of Service or your activities in connection with this site.

Changes to this Statement
ACMS will occasionally update this Statement of Privacy to reflect company and customer feedback. ACMS encourages you to periodically review this Statement to be informed of how ACMS is protecting your information.

Acceptable Use Policy

External Sites
It is our intent to link with reputable sources. However, since these organizations, associations, agencies and sources are independent outside sources, ACMS is not responsible for their content or services. Please use your discretion when dealing with any external sources.

Referrals and Advertisers
Every effort is made to ensure that published information about our members provided is correct, but physicians move, retire and change settings. The ACMS publishes its directory with advertisements from companies that have purchased space in order to appear in the publication. While their appearance in the directory does not constitute endorsement, your consideration of their products and services is appreciated.

Legal Disclaimer
ACMS may provide health-related information on this site for educational purposes only. The information provided through this site should not be used to diagnose or treat a health problem or a disease, and it is not a substitute for professional medical care. If you have or suspect you may have a health problem, you should consult a doctor or other health care provider. The health information provided on this site adds to and does not replace the relationship that exists between you and your physician or other health care provider.

Correct Information
Although we have made every effort to assure that the contents of this site are correct and complete, errors may exist. We may change the information or update it without notice to you. We are not obligated to update this site; therefore, any information presented may be out of date.

Privacy of Members
We are a membership driven organization and as such, unless otherwise specifically requested, membership is considered to be in the public domain. However, we will not publish or otherwise convey your private contact information such as home address, home phone, cell phone, or email unless you otherwise give us permission to do so.

All board and staff members and some volunteers may have access to membership lists, including active status, if it is required or useful for their position. However, they must take care to comply with our privacy policy and all sign confidentiality agreements.

Credit Card Purchases and Refunds
Credit card purchases can be made through the Ada County Medical Society website under the following conditions.

1.       If you have made a purchase or charge in error, please contact us about a refund by the end of the same business day in order to cancel the charge before it is actually processed. 

2.       If you would like a refund for an event registration, please contact us within the time publicized on the event information page. Refunds may not be processed after published deadlines. 

3.       If you would like a refund for an item purchased, please make your request within 30 days of purchase. You must return the unsatisfactory item at your own cost by mail or in person to 305 W Jefferson Boise ID 83702 in order to receive a refund. A 10% restocking fee will be applied to material goods purchased through this site. 

4.       Membership dues to societies are generally not tax deductible. However, you may make a donation to the ACMS Foundation through this website that is deductible. Some donations have a quid pro quo benefit such as a dinner (such as tickets or event registrations) that would reduce the deductibility. Please consult with your tax accountant regarding the deductibility of any donation or refer to IRS Website.

Organizational Integrity Policy
Ada County Medical Society requires directors, officers and employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As employees and representatives of the ACMS, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.

Reporting Responsibility
It is the responsibility of all directors, officers and employees to comply with organizational policies and to report violations or suspected violations in accordance with this Organizational Integrity (Whistleblower) Policy. 

No Retaliation
No director, officer or employee who in good faith reports a violation of policies shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This Organizational Integrity Policy is intended to encourage and enable employees and others to raise serious concerns within the ACMS prior to seeking resolution outside ACMS. 

Reporting Violations
Employees are expected to share their questions, concerns, suggestions or complaints with someone who can address them properly. In most cases, an employee’s supervisor is in the best position to address an area of concern. However, if you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with the Executive Director or a member of the Executive Committee. Supervisors and managers are required to report suspected violations of the policy to the Organization’s Compliance Officer, who has specific and exclusive responsibility to investigate all reported violations. For suspected fraud, or when you are not satisfied or are uncomfortable with following the ACMS’s open door policy, individuals should contact the Compliance Officer. 

Compliance Officer
ACMS’s President is responsible for investigating and resolving all reported complaints and allegations concerning violations of the Code and, at his discretion, shall advise the Executive Director and/or the executive committee. ACMS’s Compliance Officer is the President of the Board of Directors which can be found on our website. 

Accounting Matters
The executive committee of the board of directors shall address all reported concerns or complaints regarding corporate accounting practices, internal controls or financial review. The Compliance Officer shall immediately notify the executive committee of any such complaint and work with the committee until the matter is resolved. 

Acting In Good Faith
Anyone filing a complaint concerning a violation or suspected violation of the policies must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense. 

Confidentiality
Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. 

Handling of Reported Violations
The Compliance Officer will notify the sender and acknowledge receipt of the reported violation or suspected violation within five business days. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.  


Contact Information
ACMS welcomes your comments regarding these policies. If you believe that ACMS has not adhered to these policies, please contact ACMS with an email: director@adamedicalsociety.org or by contacting the President of the Board.  We will use reasonable efforts to promptly determine and remedy the problem. You can write your concerns to Ada County Medical Society, Inc. Executive Director, 305 W Jefferson, Boise ID 83702. Phone 208-336-2930

Director: Steven Reames, director@adamedicalsociety.org  (208) 336-2930
Membership Assistant: Jennifer Hawkins, jennifer@idmed.org (208) 344-7888
305 W Jefferson Street Ste 101, Boise ID 83702  FAX (208) 336-3294

Privacy and Acceptable Use Policy

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